Keep useful records
Retain roof plans, specifications, previous surveys, maintenance records and any warranty documents. Record recurring leaks and the conditions when they occur.
Organise appropriate inspection
Agree a schedule based on the roof system, site and manufacturer guidance. Inspections and roof access should be arranged with competent people and suitable precautions.
Track follow-up actions
Record observations and agreed actions, assign responsibility and retain evidence of completed work. Review the plan after significant damage or changes to the building.
This guide is general information. Site-specific decisions require an appropriate assessment and specification.
Questions about planning the work
What records should a facilities team keep?
Keep roof plans, specifications, surveys, photographs, completed work records and warranty documents together. Record leak locations, dates and weather conditions to help future investigation.
How often should a commercial roof be inspected?
The schedule should reflect the system, condition, site exposure and manufacturer or warranty requirements. Ask an appropriate roofing professional to agree the schedule and the circumstances that should trigger an additional assessment.
How does maintenance inform refurbishment planning?
Inspection and repair records can show recurring defects and areas that need further investigation. Use that information to define priorities and compare longer-term refurbishment or replacement options alongside local work.